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Pure - registering research and research output

Manual

As of 5 December, Pure has replaced the old (Personal) Metis as the system for registering research and publications at the University of Amsterdam. Metis can no longer be accessed. All data from Metis have been migrated to Pure.

Pure logo

Pure logo

Dutch version

A Dutch version of this support page is available.

 

In Pure, researchers can register their publications and other research output. It can also be used to create reports on research results (e.g. publications) and about researchers (e.g. prizes and special appointments). Pure is intended for researchers of the UvA, but also for staff of the secretariats and policy departments. Pure is the source for UvA-DARE and other repositories. 

Researcher's profile page

In Metis, the researcher could indicate by means of a check mark that a publication should not be shown under the publications tab on the personal Profile page. In Pure this function will come into use only with the new version of the Hippo content management system in 2017. The publications which were blocked from being shown under the publications tab in Metis, will not be shown in Pure, either. In urgent cases Library staff can turn ‘off’ uploaded publications in Pure (please, contact the Pure manager of your faculty or institute for this). 

Logging in
 

  1. Go to https://pure.uva.nl/admin
  2. Log in with your UvAnetID.

If you need access to Pure but haven't got it yet, please contact the contact person of your faculty or institute (for contact details, see below).

Adding publications

There are three ways to add publications to Pure: import them from databases, from files or manually.
If a publication is available in a database to which Pure has access, such as Web of Science or Scopus, you can import it directly from the database into Pure:

  1. Click the green ‘Add new’ button on the right.  
  2. At 'Research output' click Import from online source.
  3. Check if all data are correct. 

You can also import from a file in RIS or BiBTeX format:

  1. Click the green ‘Add new’ button on the right.
  2. At 'Research output' click Import from file.

If the above does not apply, then you can add the data manually:

  1. Click the green ‘Add new’ button on the right.
  2. Select the appropriate template.
  3. Fill in, at least, all the fields marked with a red asterix.
  4. Click the ‘Save’ button at the bottom of the page. If 'Save' is not clicked, all content will be lost.

Besides publications, you can add other output, such as 'Activities' and ‘Press / media’. Examples of an ‘Activity’ are giving a talk, a journal editorship, or the organisation of a conference.  An example of ‘Press / media’ is a radio interview.

Adding non-UvA publications

Pure has an option to register publications from an employment earlier than UvA. These will also be shown under the publication tab of the UvA Profile page. For this you must add the publication as ‘external’, i.e. not a single UvA affiliation must appear in the 'Authors and affiliations’ block. Follow these steps:

When importing a record

  1. Open the imported record
  2. Scroll to the heading ‘Authors and affiliations’. Make sure your author name is still mentioned under ‘Internal person’. Change the affiliations of yourself and any other internal co-authors
  3. Check the affiliations of yourself and any other internal co-authors (ignore affiliations of co-authors who are an ‘External person’). Remove all UvA affiliations. To do this use the minus signs on the right
  4. Then click ‘Edit’ after your name. Go to the subheading ‘Affiliation on the research output’. Click ‘Affiliations to an external organisation’, at ‘Search’ enter: ‘nonUvA’ and click ‘Update’. Repeat this step for any internal co-authors.
    This way your publication will get the label ‘nonUvA’. If you prefer to mention the specific name of your external organisation instead of the label ‘nonUvA’, you can add it via ‘Edit’:
    -Click ‘Create external organisation’, enter the name of the organisation
    -Click ‘Create’ and then ‘Update
  5. Before saving it, check that not a single UvA affiliation is mentioned either at your own name or that of imported internal co-authors

When entering a new record (manually)

  1. Create a new record and fill in the form
  2. Scroll to the heading ‘Authors and affiliations’, click ‘Edit’ after your name as author.
    Then uncheck all UvA affiliations at ‘Affiliation on the research output’!
  3. Then click ‘Affiliate to an external organisation’, at ‘Search’ enter: ‘nonUvA’ and click ‘Update’
    This way your publication will get the label ‘nonUvA’. If you prefer to mention the specific name of your external organisation instead of the label ‘nonUvA’, you can add it via ‘Edit’:
    -Click ‘Create external organisation’, enter the name of the organisation
    -Click ‘Create’ and then ‘Update’ 

    Repeat steps 2 and 3 if you are adding other internal co-authors: uncheck their UvA affiliation via ‘Edit’ (see step 2) and enter an external affiliation (step 3).
  4. Before saving it, check that not a single UvA affiliation is mentioned either at your own name or that of imported internal co-authors

My personal tasks

‘My personal tasks’ shows tasks connected to the status of your publications. It gives an overview of all the researcher's open tasks.

This tab displays all (research) output with the status  'Entry in progress'. This status means the researcher can continue entering data as long as (s)he does not conclude it. For as long as the entering process is not concluded, the article will will keep the status 'Entry in progress’. The next time you log into Pure, the article will be at 'My personal tasks' under the subheading 'Pending research output'.

Do you wish to complete the entry of a publication? Open the record and change the workflow at the bottom of the screen from ‘Entry in progress’ to ‘For approval’ and click 'Save'. Now it will no longer appear under ‘My personal tasks’ as 'Pending research output'.

Open access publishing

If you select a journal, you’ll find under ‘RoMEO color’ information about the possibility of open access publishing. Here you also find the publisher’s conditions concerning open access, such as embargo periods. See also the Open access flowchart.
The publications which are not yet available in open access, but will become so according to the publisher’s conditions, can be found in ‘My Personal tasks’ under 'Open access research output without full text'.

Pure can make publications available in open access. They can then be read by anyone without any thresholds and can be found via Google (Scholar).

Use the button ‘Electronic version(s) and related files and links’ in order to

  • upload the publisher’s PDF for verification
  • publish it in open access, if allowed according to your copyright (select ‘open’). The bibliographic data, including the PDF, are then stored in UvA-DARE and shown on the Profile page.
  • if not: select ‘closed’ or ‘embargoed’. In this case you can enhance the visibility and accessibility of your publication by uploading the post or preprint (if allowed by copyright), if necessary after a brief embargo.
  • add the DOI or link to the publication on the web for verification. If there is no DOI, then show the link to the publication at the publisher’s website. Those interested can then simply find the original version (if necessary after payment) . The Library uses the link to verify the bibliographic data.

The description is now shown in UvA-DARE and on the Profile page, including access to the publication, if allowed.

Via 'Automated search', you can automatically scan a number of selected databases for publications which have appeared under your name. Click ‘Personal overview’, then ‘Edit profile’ and click ‘Automated search’.

If you like, you can receive an email whenever there are new results. Name variants can be specified for each database separately in the settings under 'Person-profile'. The results from these searches can be found under 'My personal tasks' as 'Candidates found in [name database]'. At each result, you can choose to have it imported into Pure or to be removed (after which it will no longer be shown).

Messages

Pure generates a message whenever:             

  • someone else has changed your publications and activities, for example if you have been added to a research output.
  • there is a 'comment' relating to your publications.

You can view these messages in the section 'My messages' on the right.
If you like, you can also receive notification by email.

Changing your email settings:

  1. Click your username at top right.
  2. Select the preferred email frequency for each type of message.
  3. Click Save.

Claiming / disclaiming items

If you expect a publication to be present in Pure, but it is not yet listed in your publication list, you can search for it by clicking the red cross before ‘My content’. You now have access to all content in Pure and can perform a search.
If you wish to add the publication to your own list, click the gear wheel and then ‘Claim content’.
Please, use the text field to add a short motivation. As soon as the Library has added your name to the author field of the publication, you will be notified and the publication will be shown in your list.

Disclaiming items

If there are publications in your list that are not related to you, click the gear wheel and select ‘Disclaim content’. Please, use the text field to give a short motivation. As soon as the Library has removed your name from the author field, you will be notified and the publication will no longer be shown in your list.

The same goes for duplicate listings.

Authorising a colleague

In Pure you can authorise a colleague to register your research output.

  1. Click your UvAnet ID top right and select ‘Trusted users’.
  2. Enter the name of your colleague.

The next time your colleague logs into Pure, (s)he will have the option to enter mutations for you.

Validation

In order to safeguard data quality, Pure has a validation process for publications in four steps, to be taken by the researcher, the Pure manager at the Faculty and the Library.

Step

taken by

Description

Entry in progress

Researcher

After clicking Save, this phase is done and the status changes to ‘For approval’.

If you do not yet want to finish the entry phase, change the status back to ‘Entry in progress’.

If you have started to enter data, but have not yet clicked Save, the publication will be listed under ‘My personal tasks' at the subheading ‘Pending research output’.

If you wish to finish the input, open the item and change the status from ‘Entry in progress’ to ‘For approval’ and click ‘Save’. 

For approval

Pure manager at the Faculty

The publication will then appear in the task list of the Pure manager at the Faculty for approval. Researchers can still make changes.

Approved

Pure manager at the Faculty

After approval from the manager at the Faculty, the publication gets the status ‘Approved’. Researchers can no longer make changes, but the Pure manager can. The publication will be listed in the task list of the Library staff member.

Validated

Library

After verifying the bibliographic data, the Library staff member will assign the status: ‘Validated'. The publication can then no longer be changed by researchers and managers, but only by the Library.

 

Further support

Pure itself provides support: click Help and support bottom right. Here you will find an English manual and videos.
If you have any questions about accessing or using Pure, or if you would like to have information corrected that has already been validated, please contact the contact person of your faculty.

 

FdR

FEB

Contact Pure at FEB.

FGW

Contact Pure at FGW.

FMG - AISSR

FMG - ASCOR

FMG - CDE

FMG - Psychology

  • drs. J.J.W. (Joost) van der Meer

    J.J.W.vanderMeer@uva.nl | T: 0205256761

    Go to detailpage

FNWI - API

FNWI - HIMS

FNWI - IBED

FNWI - IIS

FNWI - ILLC

FNWI - IoP

FNWI - IvI

FNWI - KdVI

FNWI - SILS

FNWI - general

Library

Contact Pure at the Library.

Published by  Library UvA

24 March 2017