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Copyright information

For researchers

General questions

General information on copyright for researchers can be found at

If the UvA has commissioned the research, the copyright belongs to the UvA. It is not quite clear if the copyright also belongs to the UvA if there is no question of an explicit commission. In actual practice, the UvA allows researchers to enter into an agreement with a publisher concerning their own work.

By law and the collective labour agreement the HvA owns the copyright to work by HvA staff, such as professors and lecturers. However, there are exceptions and subtle distinctions. Please, contact the Library if you have any specific questions.

You are not obliged to transfer your copyright to the publisher. The SURF Copyright toolbox provides a sample agreement for authors of academic texts to come to a copyright agreement with the publisher.

Your rights depend on the copyright agreement you have with the publisher.

If you have a written agreement with the publisher in which you have transferred all your rights to the publisher or given the publisher exclusive rights to the publication, then you must have permission from the publisher if you wish to

  • distribute your publication electronically, e.g. via your own website or the website of others or via email;
  • reuse your publication, e.g. in a collection with other articles.

You do not need permission from the publisher to use parts of your publication for educational purposes or in a reader.

No, you do not lose the copyright. The author always owns the copyright, unless it has been explicity transferred to a publisher.
We recommend you publish research in open access, so that it will be available to anyone. Read more about the open access policy of the UvA and HBO (professional training).

Do I need permission to use someone else’s research data?

If you wish to publish those data, you probably need permission to do so.

Can I cite without permission?

The copyright law permits fair use, i.e. a limited use of material under specific conditions, without requiring the permission of the author.
More extensive information is available in Dutch.

Can I use images or audio in my publication without permission?

Images and audio also come under copyright.

If you use someone else’s audio material in your electronic publication, you must have permission to do so. For information about how to acquire permission, see the Buma-Stemra site.

What is Creative Commons?

Creative Commons is an initiative to propagate open content. It aims at making work more freely available than traditionally allowed by copyright, so that it will be easier to copy and distribute it or to collaborate on it with others. The author allows the  use under certain conditions (for example, the author must be acknowledged). At the Creative Commons website the different licenses are explained.

Images and Creative Commons

Images may also be available under Creative Commons license.

  • Open Images: an open media platform which offers access to audiovisual collections which may be reused under Creative Commons.
  • Images for the Future has saved an important part of the audiovisual heritage of the Netherlands through conservation and digitisation. The digitised material is made available to education and to the public.

Do I have to publish my publication / thesis in UvA-DARE or the HvA-Kennisbank?

UvA PhD students must submit their thesis to UvA-DARE, where it will be archived. Publication may be restricted by an embargo for an unspecified period of time.

You are not obliged to submit other types of publication to UvA-DARE, though the UvA would prefer you to do so.

HvA staff are not obliged to submit (research) publications to the HvA-Kennisbank, but submission to the HBO-Kennisbank and NARCIS is advantageous because of its national distribution.

The copyright remains with you, unless you have transferred it.

This page is part of the Copyright Information Site provided by the University Library. It also answers questions on copyright by students and lecturers.

Published by  Library UvA

16 June 2017